By Sue Campbell1st-Writer. There's an example of a recommendation letter, including all its parts, later in this article. It can be a difficult letter to write and it's important that the person writing the letter whether you or someone writing on your behalf is qualified to make such a recommendation. It should be someone who has firsthand knowledge of the applicant's professional history and accomplishments, such as a close colleague, employer, immediate supervisor, advisor, professor, client, etc.
These examples of sales letters help make a professional impression, and begin the sales cycle. In many cases they are essential prior to attempting telephone contact with senior people.
Introductory letters are particularly helpful for starting the sales cycle with large organisations. For these and any other spellings subject to regional variation, change the spelling to suit your situation.
Think how you treat unsolicited letters that you receive.
A few seconds is all anyone takes to decide whether to read a letter or discard it. A secretary or p. You can do a lot on the phone.
Having a telephone appointment in your mind as an initial aim often makes it easier to get the ball rolling. To get through, your sales letter needs to be good, different, professional and relevant.
Use the five-second rule when designing direct sales letters opening statements and headlines. This implies a headline, which is why headlines are often used.
If you prefer not to use a headline, fine, but still you need to grab attention in your opening paragraph in five seconds. The time available for grabbing attention and conveying meaning is shrinking all the time. People used to talk in terms of seconds to grab attention.
This is because progressively we can all absorb information and ideas far more quickly than we used to. Your contacts are just the same. Quick-thinking senior decision-makers especially: Efficient and effective letters not only get read and get your points across, they also say something about you - that you are efficient and effective too.
So you need to be very efficient and thoughtful in your use of language and words. Think about the language that your intended contact uses - for example, what newspaper are they are likely to read - this is your vocabulary guide.
Think about the business vocabulary too; senior decision-makers and company directors are concerned mainly with making money and saving money. Read the financial pages of the broadsheets - look at the words that people use - and start using these words too.
The secretary or p. For a letter to stand a chance of being passed on to your target by the secretary it needs to be: Include letters after their name if known, eg. If you are laying out a letter or a mail-merge for window envelope remember that this requires precise address positioning. Keep the sentences short.
Introductory letters must be able to be read and understood in under 30 seconds - less than 20 seconds even better - so your letter will never require more than one side of paper.
The less words the better. Use bullet points if you have a number of short points to make.
Whilst you can vary and experiment, a good basic structure obviously following correct name, address and date details is: The safest way to discover the correct contact details is to telephone the secretary or p. Avoid upper case capitals lettering - word-shapes are lost when upper case is used.
Avoid italics, coloured backgrounds and coloured text too - they all reduce readability and impact. Headline should be between two-thirds and three-quarters up the page - where the eye-line is naturally first attracted. The headline is extremely important - take time to refine it into a really powerful and meaningful statement or question.
Technical and complex words help, provided they are relevant and that your target recipient will understand them. Using technical words that are relevant and recognisable to your contact will help to convey that you understand the issues and details from their perspective.31 expert tips on how to write a cover letter and example cover letters to help you get started.
Use these tips to write a business proposal that sells your skills, wows your clients by meeting their needs. effective introductory sales letters. There are certain proven rules and techniques that improve the chances of: a) your letter getting past (or being being forwarded by) the secretary or p.a.
to your intended contact, and. You may also consider payment on a re-occurring date. Billing the client on a given date each month has many advantages - it is a bill that will be more likely to be paid by the client .
Letter topics for sales, business or personal letters. Find the letter topic you need for letter writing. Apr 09, · How to Write a Letter of Recommendation.
In this Article: Article Summary Sample Letters Writing the Letter Starting to Write Community Q&A Writing a letter of recommendation can be intimidating, especially because the person you’re writing it for is counting on you to pull through for them.